Clearing Member Organisations facilitate the settlement of the trades done on the stock exchanges on behalf of their clients. In order to facilitate the settlement, it is mandatory for such companies to print and store the Delivery Instruction Slip after duly signing the same. Besides the overheads of manpower, stationery and time, this also involves compliance to regulations, prevention of duplication and storage and retrieval concerns. These challenges can be overcome by using digital processes.
AnySign is a web based solution for digitally signing uploaded files (Delivery Instruction Slips). The files can be optionally encrypted before being downloaded. Email based workflows keep all stakeholders informed as the file moves through its lifecycle. The solution also prevents duplication and mismatches by having various security and file validation checks in place.
Features:
- Inbuilt security through Active Directory authentication
- Groups and roles with module privileges to ensure that users only access authorized sections
- Consistency checks to ensure that Digital Signatures uploaded are genuine and belong to the associated users
- Maintains expired/invalid signatures as well for compliance purposes
- Original file and digitally signed file are maintained for compliance purposes
- Multiple file types can be defined with the option of defining number of authorized signatories required
- Encryption can be defined for a given file type for further security and compliance
- Email workflows can be defined on file types. When a user uploads a file, an automatic email is sent to all authorized signatories.Similarly, once the file is fully authorized, an email is sent to all authorized downloader
- Security checks for any mismatches among the client details, signatories and POA accounts
- Security checks preventing the uploading of duplicate files and wrong files
- Audit Trails of all changes
- MIS reports are available for viewing the activity status as well as file status
