An organisation with a substantial outreach needs to send various documents to its members on a regular basis.These documents are sent after being signed by the signing authority for that particular organisation. This can be achieved in an efficient manner by process driven digitally secured mailers.
Since the introduction of the ‘IT-ACT 2000’ that recognizes the concept of Digital Signatures and provides sanctity to digitally signed electronic communication, most organisations prefer to send a soft copy of the document that is digitally signed.
Since the introduction of the ‘IT-ACT 2000’ that recognizes the concept of Digital Signatures and provides sanctity to digitally signed electronic communication, most organisations prefer to send a soft copy of the document that is digitally signed.
Moreover, the organisations try to incorporate the concept of non-repudiation where neither the validity of the documents and signatures can be challenged nor can the documents be altered in any fashion.
DigiSend is a windows based solution for sending digitally signed documents. The system facilitates the sending of files both via email and FTP transfer. It allows bulk sending of all types of files to multiple recipients. The system also maintains a log of files sent to the recipients.
Being a multi-threaded solution, DigiSend demonstrates great performance providing the option of signing any file format including word, excel, text, powerpoint etc. The solution provides the embedding of images and signatures within the document incase of pdf files.
Features:
- Multi-threaded solution for increased efficiency and lower TAT.
- User groups with module privileges and transaction privileges to ensure users access authorized sections.
- Original files with their digital signatures are maintained for compliance purposes.
- Maintains expired/invalid signatures as well for compliance purposes.
- Allows signing of various kinds of file formats along with embedded signatures for pdf files.
- Allows standard definition of Recipient Groups and Recipients
- Provides the option of importing the Recipients from .csv file.
- File Types, File Name Formats and File Signatories are defined at Recipient Group level.
- File sending options through email or FTP transfer and allows definition of SMTP Server, POP3 Server and FTP Server details.
- File sending options via emails include original, zipped, password protected zipped and encrypted
- Compares the Recipient details between the system database and file folder and displays the discrepancies if any.
- Maintains the Audit Trails of all changes and login history.
- MIS reports for viewing the mail logs and FTP logs.
